(Last Reviewed October 20th, 2020)
1. Information We Collect
When you register for Personnel Technology, we collect information that personally identifies you and your organization, such as your name, address, mobile telephone number, email addresses and other information that you provide to us or that you include in any Personnel Technology profile or account ("Personal Information"). You may be asked to provide us with certain Personal Information when you register to use the Services, and at other times. The decision to provide this information is voluntary. However, if you choose not to provide the requested information, you may not be able to use certain features of the Services.
With your permission, which you may withdraw at any time, we will collect your contact lists, address book data and/or calendar data. This allows us to connect users of the Service and place them in appropriate user groups and to better provide scheduling features of the Service. As such, we may indicate who of your connections are also users of the Service, and likewise we may indicate to your connections the same regarding you. This feature allows you to connect with other users of the Service and even allows other users of the Service to communicate directly with each other. In order to do this, and to make sure we give users the most up-to-date information, we will periodically check for updates to your contact lists and/or address book data.
We automatically collect usage information that allows us to understand and monitor how users access and use the Services ("Usage Data"). For example, when you download and use Services such as Personnel Technology, we automatically collect information on the type of device you use and the device identifier (or "UDID"). Additionally, each time you use the Services, we automatically collect information regarding the type of web browser you use, your operating system, your Internet Service Provider, your IP address, the pages you view on our Site, the time and duration of your visits to the Site, crash logs and other information relating to your use of the Services. We use this information to analyze trends, administer the Services, troubleshoot any user problems, and to enhance and update the Services.
When you send or receive messages using our Services, we may temporarily process and store your messages, log and contact data, and other related information ("Message Data") in order to provide these Services to you. After its destruction, Message Data is permanently deleted and cannot be retrieved by Personnel Technology, except with respect to those clients who have paid separately for us to archive such Message Data. Additionally, certain enterprise organizations can opt to have all Message Data archived on their own servers at their own election.
When you use our Services, we may send use tags to track your use of the Services on your mobile device. We use the information provided by such tags to provide the Service, customize your experience and to improve the quality of our Services, including for tracking user trends, such as how people use our Services.
Automatically collected Information; Log information
When you access the Service, our servers automatically record certain information. These server logs may include information such as your interaction with the functions available through the Service, the date and time of your request and one or more unique identifiers so we can identify your device, including device type, operating system and device ID. We do not share your personal information as linked with your IP address or device ID with third parties.
When you send email or other communications to us, we may retain those communications in order to process your inquiries, respond to your requests and improve our services. We may use your email address to communicate with you about our services.
Cookies And Do Not Track
Additionally, your browser may offer you a "Do Not Track" option, which allows you to signal to operators of websites and web applications and services (including behavioral advertising services) that you do not wish such operators to track certain of your online activities over time and across different websites. Our Services do not support Do Not Track requests at this time, which means that we collect information about your online activity both while you are using the Services and after you leave our Services.
2. How We Use The Information We Collect
As explained under "INFORMATION WE COLLECT â€“ PERSONAL INFORMATION," Personal Information and your contact lists, address book and or calendar data may be used, when permitted by you, to find and connect users of the Service. Additionally, Personnel Technology may use your Personal Information to contact you regarding the Services. For example, we may, with your permission, message you to let you know about new releases, patches and other updates to the Services.
From time to time, we may establish business relationships with other businesses that we believe are trustworthy and who have confirmed that their privacy practices are consistent with ours ("Service Providers"). For example, we may contract with Service Providers to provide certain services, such as hosting and maintenance. We provide our Service Providers with the information necessary for them to perform these services on our behalf. Each Service Provider must agree to use reasonable security procedures and practices, appropriate to the nature of the information involved and compliant with HIPAA, where applicable, in order to protect your Personal Information, Patient Information and Message Data from unauthorized access, use or disclosure. Service Providers are prohibited from using Personal Information, Patient Information or Message Data in any other manner than as specified by Personnel Technology.
Standard Analytics Information
Aggregate and Non-personally Identifiable Information
We may use non-identifiable anonymous data that is based on our usersâ€™ use of the Service, including your use and based on the Personal Information you provide and combine it with other anonymous data to create what is referred to as "Aggregate Data" that may be used by us in our sole discretion, including disclosure to third parties. Aggregate Data is information that describes the habits, usage patterns and/or demographics of users as a group but does not reveal the identity of particular users. For example, Aggregate Data may provide information on the types of practices using our Service or the features of the Service that are most used or visited by different demographic groups. Aggregate Data may be used to determine such things as user demographics and usage patterns for our services. We may use Aggregate Data internally to understand the needs of our community of users and determine what kinds of programs and services we can offer, including improvements and new products. We may also share Aggregate Data with third parties. In no event will we share Aggregate Data in a manner that does not comply with HIPAA or that provides personally identifiable information about any patient.
3. How We Protect The Information We Collect
Personnel Technology is committed to protecting the security of your information. We employ security measures designed to protect your information from unauthorized access. Regardless of efforts, no data transmission over the Internet or other network, including any of Personnel Technology's services, can be guaranteed to be 100% secure. Accordingly, we cannot and do not guarantee the security of any information you transmit on or through the Services and any information you transmit is sent at your own risk. Additionally, data may be transmitted via wireless networks (including yours, that of your organization, those of your recipients, public networks, etc.), cellular networks and other networks and may be subject to policies and software of your organization or otherwise in place on devices you or your recipients utilize to access the Services which may store or otherwise handle information, for which Personnel Technology is not responsible.
Compliance With Laws And Law Enforcement
Personnel Technology cooperates with government and law enforcement officials to enforce and comply with the law. We may therefore disclose Personal Information, Usage Data, Message Data, and any other information about you, if we deem that it is reasonably necessary to: (a) satisfy any applicable law, regulation, legal process (such as a subpoena or court order) or enforceable governmental request; (b) enforce the Terms or the Services, including investigation of potential violations thereof; (c) detect, prevent, or otherwise address fraud, security or technical issues; or (d) protect against or mitigate harm to the rights, property or safety of Personnel Technology, its users or the public as required or permitted by law.
Your Information Is Maintained In The United States
Please be aware that we process and store all information in the United States. By using the Services, you agree that the collection, use, transfer, and disclosure of your information and communications will be governed by the applicable laws in the United States.
Accuracy And Retention
If you provide personal information to us through the Service, you may request that we delete such personal information from the Service by sending an email to [email protected]. Upon your request if you cancel your registration for Services, we will take reasonable steps to remove your personal information from the active part of our Service in accordance with our standard processes, but in any event within 60 days. We may retain non-personally identifiable information indefinitely. Even after you request removal of information from or delete your account, copies of that information may remain stored by us in our backup and archival data systems or may be viewable elsewhere to the extent it has been shared, copied or stored by you or other users or as part of the Service. You further understand that due to the nature of our Service and databases, it is infeasible for us to remove or destroy personal information you provide to us; provided to the extent we retain any such information, we will hold such information in accordance with this policy until deleted or destroyed.
Under California Civil Code Sections 1798.83-1798.84, California residents are entitled to ask us for a notice identifying the categories of Personal Information which we share with our affiliates and/or third parties for marketing purposes and providing contact information for such affiliates and/or third parties. If you are a California resident and would like a copy of this notice, please submit a written request to
Information of Children
The Site and Services are not intended for use by minors under the age of eighteen (18), unless through an Authorized Individual Representative. If we learn that a child under the age of 18 has provided us with personal information without verifiable parental consent, we will promptly take reasonable and appropriate actions to remove such user and delete any personal information from our servers.
If we become involved in a merger, acquisition, or any form of sale of some or all of our assets, your information may be included in the assets sold or transferred to the acquirer. You hereby agree that we may transfer or assign the information we have collected from you in connection with any such event. In the event of a bankruptcy, insolvency, reorganization, receivership or assignment for the benefit of creditors, we may not be able to control how your personal information is treated, transferred or used.